Days are just too short! Are you constantly needing more time? If so, it is to your benefit to learn about time management. Use these suggestions to help get you started.
Get a timer. How long do to want to spend on your task? For instance, if a task requires one hour, time yourself for 15 minutes, take a break, then set the timer again for another 15 minutes; do this until you have spent an hour on the task.
Calendars can be a great tool to help you with your time management skills. Some people prefer physical paper calendars they can mark up. In today’s digital world, many people prefer to keep track of their appointments through their telephone or computer. Either way will give you greater control over your time.
If you find yourself late all the time, attempt to focus on deadlines. When you realize a deadline is fast approaching, other priorities suffer and it puts you behind on nearly everything. Making a schedule an sticking to it is the best way to eliminate stress.
Check your schedule over in the morning. Starting the day knowing just what to do or expect, can help you better your chances of reaching a goal. Make sure as you think through the day that you haven;t overextended yourself.
If you make a schedule for your day, be sure to include interruptions. If you have back-to-back appointments and haven’t allowed for anything unexpected, then your whole day could get off track. By planning for these distractions, you’ll stay on schedule.
If managing time is rough for you, concentrate on individual items instead of many. Multi-tasking is very difficult for most people. Trying to do too much makes you crazy and exasperated, and quality is sure to suffer. Pay close attention to each task as you complete it. Stay calm and relaxed as you work.
Work on your to-do list the day before. At the finish of your work day, make yourself a schedule for the following day. When you take the time to do this, you can feel more relaxed and ready to tackle daily pressures.
Rank your activities daily. Sometimes, unimportant things take up your day. If you want to concentrate your efforts where they’ll do the most good, make sure you determine the priority of each task as you receive it. Jot down what needs doing, and tackle each item in order of priority.
When you feel like you have problems with time management, consider how you are spending your time. Time is usually of the essence. Things like voice mails and emails should only be paid attention at certain times of day. When you fall to these interruptions, you won’t get your tasks done.
Every time that you get up in the morning, take your time to plan out how your day will go. Get paper and a pen, and jot down everything you need to accomplish and how long it will take. This will help you plan your day efficiently.
Make a list of the important tasks to accomplish. When you finish each task, check it off the list. Make a copy of your to do list and keep it with you.
Figure out how much time the job will require; this helps greatly with time management. Don’t waste time trying to do a perfect job on an unimportant task. Give enough effort on the task to get to your goal, then move forward to the following task. When you leave your best work for the really important stuff, it’s a much more efficient use of your energy and time.
Mental preparation is key to task completion. Having the wrong mindset at the onset of a task will be a hindrance. Make sure that your mind is focused on the task at hand at all times.
When you have completed a task in a given period of time, give yourself a reward. For example, if you want a cup of coffee, but getting that will set you back, get that cup later. Reward yourself often, but only when you’ve gotten a good handle on your time management.
There is a strategy called the Pomodoro Method. This method dictates that you work for 25 minute intervals followed by five minute breaks. Doing this can relieve you of the feeling of excessive work. This will help to maximize your time during the day.
Deadlines can really have some power when working with time management. You are sure to put your best effort into a task that simply must be completed at a specific time. Therefore, it can be a good idea to give all of your tasks deadlines. This will help you commit to finishing the project in a timely manner.
Give yourself a reward when you manage your time well. Positive reinforcement can be a great way to set good time management habits. Small treats like buying a new album or having a movie night are great motivators to get your to-do list done.
Try cooking lots of food in advance and freezing them into separate meal portions. Weekends and evenings are fertile grounds for you to do a little cooking and set yourself up for fast, efficient meals for several days to come. Freezing meals ahead makes it easy to just grab an entree from the freezer and add some fresh veggies or a salad.
Dividing major jobs into smaller chunks makes things more manageable. This ensures you get it done in an efficient manner. That will help you ease stress and get more done.
Never get down on yourself. Attempting too much can lead to disappointment and reduce your self-worth. You should be realistic in your expectations, especially at first. If you have wild initial expectations you may give up when you fall short.
You don’t have to be a manager to make the most of delegation when it comes to time management. When you are confronted with a task that you are not prepared to handle, there may be someone else whom you feel is better suited for it. Perhaps a coworker can help you out and you can then return the favor. Regardless of how you do it, delegation can help you get more accomplished.
The above tips are essential building blocks to excellent time management skills. Time is precious, so you shouldn’t waste it. This will help to maximize your quality during tasks.