Do you constantly feel behind? Is it getting to the point where time is ticking away too fast each day? Do you try to figure out how some people seems to have time to finish everything? If you answered affirmatively, you could benefit from some time management advice. Below are some smart tips to get you started.
An area that many people have trouble with in time management is setting deadlines. You have to set deadlines and stick to them. Any task you have is going to take a certain amount of time and if you have a deadline for your tasks, your life will run smoothly.
Keep a diary of how you are spending your time. Do this for about 3 days. You will be able to see what you are spending time on. You can then determine what is necessary to spend time doing and what isn’t necessary. Figure out how to manage your time better.
Think about which tasks are the most important to get done each day. Tasks which don’t matter shouldn’t take up too much time. When you prioritize your tasks, you make sure that the important things get the most time and energy from you. Note down all of the tasks you intend to see to in a day. List them in order of priority, and start with the most important ones first.
Look into taking a time management class. Maybe you just aren’t sure how to organize your time. Taking a class can help you figure out what is important and what isn’t. You can find these classes at local colleges and even online. Usually they are low cost or even free.
Learn how to say no. Often, people find their schedule too full because they are afraid of saying they do not have the time for a task. When you feel like your day is overfilled, look at what you have scheduled. Are you able to give other people a task? When you can, say yes to help!
Consider not wearing a watch. It sounds counterintuitive to time management, but some people are clock watchers. They get focused on the time, to the detriment of actual time management. You need to free yourself of this to really focus. In fact, you’ll find that it’s quite liberating and effective to just get down to work without being the slave of a clock or watch.
Make it a habit to hold on communication until you’re done the things that take the most focus. Emails and telephone calls are huge interrupting forces when it comes to time management. You may think that you need to answer every email as it comes in, but really you don’t! Hold them until you’re done your current work. It’s a much better use of time.
The time you spend planning your day can help you keep yourself on time throughout it. Devote a few minutes each morning to mapping out your tasks and appointments, giving yourself at least 10 minutes between each. This helps to avoid rushing, and should help you to manage the total time you have to work in the day better.
Put yourself first. Often, we find ourselves putting other people’s needs ahead of ours. Just realize that most of the stress from a poorly managed day is not getting your own business accomplished. Prioritize your needs and tasks and relieve some pressure. This will allow you to better focus on others’ needs when it is time.
Make a list of the important tasks that you have to complete for the day. This will help you prioritize your tasks better. As you complete and check off each task, you will feel good about your accomplishment, and it will motivate you to move on to the next task.
Managing a home, family and career can be very demanding. It is essential that you create a realistic plan that will help you organize your time and your energy effectively. If your children are old enough, assign age-appropriate household duties to them, and realize you are helping them learn to manage their time also.
It is a good idea to mentally prepare for tasks ahead of time. It is easy to get down, but if you work on remaining positive, you can get just about anything done. Convince yourself that you are able to focus on a specific task for a set amount of time. Then, do it.
Try not to squeeze too much into your daily schedule. This is how you can become overwhelmed and feel like you need to rush to do everything. Feeling rushed may cause you to make mistakes. Take care of the important things first and get around to the unimportant things when you can.
Don’t let obligations get in the way of efficient time management. If you’re the type of person who likes to be helpful, you make take on tasks and responsibilities that you don’t actually have time for. Be honest about your capabilities. Return tasks that eat up too much of your time, and be more cautious about saying “yes” to favors that may require lots of work.
Keep a diary of your daily activities for one week. Write down everything that you do, including drive time and dinners. Once you have completed a week’s worth of entries, look to see if there are any things that you can do differently to garner you more time for the necessary activities in your life.
Schedule breaks for yourself. It can be hard to use your time wisely when you are wondering when your next break will be. Instead, tell yourself that you will be able to take a break after you work for a set amount of time. Make both your work time and break time realistic so it works for you.
Time management will give you more freedom in the end. The techniques in this article can improve your life for the better. Getting good at time management can really help your life to be better.