At the end of the day, do you feel like you didn’t get everything done that you wanted to? If you’re like most people, the answer is yes. If you learned some time management skills, you would be able to get everything done and still have time for you. Read the following tips to learn how.
Maintain a schedule that contains thoughts, activities, and conversations during the week. This provides insight into what you’re able to complete in a day and where precious moments go. This schedule shows what time you spend on results and how much you waste on the things that are unproductive to your goals.
Buy a small notebook or calendar that you can use to track any plans or thoughts in. If you jot down all of the tasks that you complete in a day, you will gain a better knowledge of where your time has been spent. This could help you create a plan for each day and manage your time successfully.
Do not be afraid to neglect any tasks that are not essential. If you have a busy schedule, you can eliminate anything that does not have a deadline or something that could be done by someone else. Allow people to help you with the tasks that you do not have to handle personally.
More challenging projects should be dealt with in the early part of the day. Harder tasks that take more time ought to be handled first. You will feel much less stress if you adopt this tactic. Once you get the stressful stuff done, your day will become easier.
Come to grips that no one is 100% efficient. There are no robots among human beings. You won’t be perfect in your goal of efficient time management. All you can do is try, and work hard to do your best. Don’t get frustrated if some days are better than others. That’s the nature of it.
If you’re constantly in a bind for time, start cutting people off. If you let them, your neighbors, co-workers and others will eat more time off the clock than you can afford. Learn how to say no or politely excuse yourself from conversations and other unnecessary situations so that you can devote quality time to your own priorities.
A great tip for self-improvement is to only follow up with clients when absolutely necessary. If you can pass on follow up calls onto a subordinate, then do so. You need to handle what is most important for you and delegate effectively. This will go a long way with managing your time.
When scheduling a day, list everything in order of importance. This is a great way to organize your day. Think about which things are most important. Place them first on your schedule. Then, you can work your way down to what is least important.
Sometimes, better time management can be as easy as having a clock within your line of vision. There are many times when you get so engrossed in the task at hand that you can lose track of time. If you have a large clock right in front of you, it will help keep you aware of your usage of time.
There is nothing wrong with the word “NO”. You can easily stress your self out by taking on too much. You must be willing to say no to tasks that are going to throw your day into chaos. If you can get to the task on a later day, so be it. Otherwise, stick to your priorities.
Keep the paper on your work desk organized. When you spend half of your time looking for a document, that is time wasted. Keeping your papers filed in a logical manner will make it easier for you to find what you need. You will also reduce the likelihood of losing important papers.
Reward yourself when you start getting better at time management. For instance, while you may really crave a cop of coffee, wait until you have finished the task at hand if getting it right away puts you behind schedule. Keep the rewards coming, but only if you do not sacrifice time to do so.
Look at your long to-do list. Are any items bigger than you can mentally handle right now? Get a smaller pad or piece of paper and break it down into baby steps you can take. Using a sub-list for the coming week on a big item means you can at least whittle down a big task to something more manageable.
Use an alert system to remind yourself of important appointments. Mobile devices have this functionality. If you are at your computer all day, you can install an app for that as well. An alert system will help you remember those appointments that you cannot miss. This will help you manage your schedule better.
Think about what you want to get out of life. Some people believe that we can always make time for the things we truly want to do. Look for the things that don’t really matter on your schedule and cut them out. Scheduling more time for the latter will make you a happier person.
Be sure you are comfortable in the environment that you are in. It will take you a lot longer to get something done if you are sitting in a hard chair or the room is too dark for you get anything done. Before beginning a task, have everything set up for your comfort level.
Make sure that you take care of all of your email in the morning so that you are not bombarded at the end of the day. Sometimes, responding to an email will take a long time, so this will help you to reduce the pressure and stress you face during the day.
After reading everything in this article, you will be well-equipped to manage your time well. Once you begin, you’ll see that you have more time than you thought. You will be able to add activities to your life instead of cutting down. Time management is a great way to make your life fuller, so use these tips and get out there!